New Employee Information

Welcome to Alberta Public Laboratories (APL)!

The following resources are to help you start your career with Alberta Public Laboratories.

Follow the items outlined in the New Employee Checklist and review the Onboarding Process to prepare for your career at APL!

e-People - Employee Self Service

e-People is the human resources and payroll system used by Alberta Public Laboratories (APL). The Employee Self Service component allows employees to view and update personal, payroll, and benefits information online. You are encouraged to complete the e-People Employee Self Service training module once you start.

To access e-People:

Once you start your position and have access to the APL network you can log in to e-People using your network access information (username and password).

For security reasons and to protect your personal information, you must complete the Employee Verification the first time you log in to e-People.  During this process, you will be challenged randomly with 2 of 4 possible questions:

  • Day and month of your birth
  • The 8-digit employee ID assigned to you
  • Your home city
  • Your home postal code.

IMPORTANT: The first time you access e-People, you have to be at an APL site connected to the APL network.

For detailed information on Employee Home and your self-service features, check out the e-People Reference Guides found on the APL e-People resources by going through the AHS Staff page for access:

  • Accessing e-People and APL Email
  • Updating Your Personal Information
  • Adding / Editing Direct Deposit Information
  • Viewing Your Pay Advice

Network Access & Email

Your manager will give you your network username and password to access all the APL systems, including your APL email, Insite (APL Intranet), and e-People (Employee Self Service).

Criminal Record Check

Please read carefully

Your employment is conditional upon receipt of a criminal record check (CRC) and/or Vulnerable Sector Search (VSS) that is satisfactory to APL. APL has a legal responsibility to ensure every person who provides care or support services to patients/clients provides a criminal record check before starting their position at APL as legislated in the Alberta Protection for Persons in Care Act (PPCA).

As an employee, you have an ongoing requirement to disclose any new charges or convictions to your manager.

For your new position, you will need to upload a copy of your Criminal Record Check and Vulnerable Sector Search (if applicable) in our online onboarding system.

Candidates who apply for a CRC through the Calgary ePIC Online System must choose the option “share your results with Alberta Public Laboratories." When your CRC is received by APL it will be entered in the system on your behalf.

IMPORTANT:

  • You must apply at your local law enforcement office for a criminal record check and/or Vulnerable Sector Search
  • Your checks must be dated no more than 90 days prior to the date on your written offer and prior to your start date with APL
  • Any costs related to getting these checks are your responsibility

Employee Immunizations

All new employees have a responsibility to protect themselves and others from communicable diseases. A communicable disease is a highly infectious illness that is spread from one person to another.

As a healthcare worker, sharing your immunization history with APL Workplace Health and Wellness is crucial to protecting you from potential communicable disease exposures and supporting safe, healthy work environments.

You are required to submit a completed Communicable Diseases and Immunization Screening History Form (within 90 days of your start date) and Fit for Work Declaration form (before your start date) to APL Occupational Health and Wellness if your work duties involve providing health services or you work in an APL facility/clinic.

This requirement is outlined in your Offer Letter and is a condition of your employment.

As a last resort, your employment may be terminated if you do not submit the Communicable Diseases and Immunization Screening History Form within 90 days of being hired by APL.

Submission Process & Next Steps

Please submit the completed Communicable Diseases and Immunization Screening History Form to APLHumanResources@albertapubliclabs.ca, along with any available immunization records as soon as possible.

Note: Submit the form even if you’re waiting for immunization records that you’ve requested or cannot obtain them.

If you do not have access to a scanner, you can take a picture of each page of the completed Communicable Diseases and Immunization Screening History Form with your camera/phone and submit via email.

Once APL Occupational Health and Wellness reviews your records, you may be contacted for an appointment with an Occupational Health Nurse for follow up.

Employee Groups – Collective Agreements & Terms and Conditions

Familiarize yourself with your employee group’s Collective Agreement (unionized employees) or Terms & Conditions of Employment (non-unionized employees) as it forms an important part of your employment contract with APL.

TIP: Your employee group is indicated on your offer letter.

Non-Union Exempt Employee Terms and Conditions

Collective Agreements by Employee Group:

AUPE

CUPE

HSAA

Pension

Services provided by Alberta Pensions Services Corporation (APS).

Saving for retirement is supported by a defined benefit pension plan through the Local Authorities Pension Plan (LAPP) in which APL pays just over half the contributions. You can reasonably rely on how much pension you receive from LAPP because the monthly benefit, payable for life after you retire, is specified by a formula based on your age, pensionable salary and pensionable service. LAPP at a Glance.

Eligibility

Mandatory: If you are regularly scheduled to work an average of 30 hours per week or more over a complete shift cycle you are required to participate in LAPP.

Optional: You may choose to enroll in LAPP at any time if you are a:

  • Regular part-time employee and are regularly scheduled to work an average of 14 hours or more and less than 30 hours per week over a complete shift cycle; or
  • Temporary employee and are regularly scheduled to work an average of 30 hours per week or more over a complete shift cycle for a term of six months or longer.

If you have the option to enroll in LAPP, participation starts upon enrolment and payroll setup. If you enroll after you first became eligible, contributions cannot be backdated to your eligibility date. However, you may purchase the service to your enrolment date as Optional Service.

Enrolment

Mandatory – You are automatically enrolled in the plan by APL. LAPP will send a welcome package to your home mailing address with forms to complete.

Optional – You can enroll by submitting the LAPP Optional Enrolment Form.

Once enrolled in LAPP you must remain in the plan unless you become ineligible to participate (refer to LAPP Standard).

LAPP may allow a transfer from your previous employer's pension plan to increase your LAPP Pension.

Note: Certain transfers have a one year deadline to apply for the transfer.

To obtain other important Local Authorities Pension Plan information once you have your APL employee identification number, visit Insite (APL's intranet site) and search 'Employee Resources'.

Action Items

  • Local Authorities Pension Plan (LAPP):
  • Review LAPP at a Glance
  • Review Your LAPP Eligibility
  • Complete LAPP Enrolment Form for optional participation
  • Go to APL Internal Website “Insite” for other important LAPP Information

Policies and Privacy

APL policies are currently under review.